How AI Quickly Connects You with the Right Subject Matter Experts

Managing bids and proposals in large organizations can be overwhelming. Bid and proposal managers often face the daunting task of sifting through extensive data to find the right subject matter experts (SMEs) for their projects. This traditional process can be slow and inefficient, eating up valuable time that could be better spent on strategy and design. Mindbreeze InTend simplifies SME identification and collaboration by using AI to pinpoint the needed expertise efficiently.

The Everyday Challenges You Face

Every day you might find yourself racing against the clock to gather all the necessary information for your proposals. This often requires inputs from various SMEs within your company, each of whom could be pivotal in different proposal sections. The pressure to locate these experts under tight deadlines is not just stressful but can involve navigating an exhausting maze of emails and phone calls. This constant search diverts your focus from where it is needed most—on the quality and customization of the proposals themselves.

Why Fast Access to SMEs Matters

Quick access to the right experts is essential for staying competitive. When you can promptly and efficiently collaborate with the right SMEs, the quality of your proposals improves dramatically. They become more precise, better tailored to the client's needs, and much more persuasive. Such enhancements are crucial as they often tip the scales in your favor, turning potential opportunities into actual wins.

How AI Can Help

Mindbreeze InTend enhances your proposal management process by seamlessly integrating AI technology into your daily operations. Rather than simply supporting from the background, our AI actively propels your efforts forward by automating the identification of SMEs. By analyzing data from past projects and organizational databases, it quickly connects you with the best match for your current needs. This not only speeds up the process but also elevates the relevance and accuracy of your proposals.

Consider a scenario where you need to assess the financial implications of a new project for a client. Accurate financial assessment is crucial, not just for pricing the proposal correctly but also for forecasting potential returns and identifying financial risks. Instead of manually searching through the company's directory or sending out broad requests for help, you could use Mindbreeze InTend to simply ask, "Who is our expert in financial analysis?" The system will then sift through your organizational data, identify who has recently worked on similar financial assessments, and recommend the best-fitting SME within the company. This capability lets you quickly reach out to the right person and integrate their financial expertise into the proposal. This streamlined process saves time and ensures that the proposal is financially sound and competitive.

The efficiency gained here is twofold. Firstly, you save precious time, allowing you to focus more on strategy and less on logistics. Secondly, the effectiveness of the proposals is heightened by ensuring that the most knowledgeable experts are contributing where they excel the most.

In Conclusion

Using AI to find the right subject matter experts quickly can transform how you manage bids and proposals. With Mindbreeze InTend, you spend less time searching for information and more time focusing on what really matters—creating strong, well-supported proposals. This helps you make better proposals faster, giving your company an edge in competitive bids.

Ready to simplify finding the right subject matter experts for your proposals? 

Click here to book a meeting with us!